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Overview
IT Services provides send access to dynamically populated student, staff and faculty email distributions lists. This article outlines the process for sending emails using Microsoft Outlook online.
Audience
Employees who are approved senders of one ore more existing email distribution lists.
Instructions
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Step 1:
Confirm that you and/or your shared address has send access
by checking our list of lists.
- List information is visible to employees only (sign in required).
- Click here to view the list of lists on SharePoint.
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Step 2:
Adjust the From field if you want the message sent
from a shared address (e.g., its-alerts@ecuad.ca, hr@ecuad.ca),
instead of from you personally.
- You may only select shared addresses for which you already have access.
- The shared address must be an approved sender for the given list.
- To request access to a group email address, please submit a ticket.
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Step 3:
Add the list name(s) to the BCC of your composed message.
- Recipients of bulk messages should never see each others addresses.
- All Staff, All Faculty and All Students lists will auto-populate as you start to type "All....
- For all other lists, type the full list name (e.g., lists-viar@ecuad.ca) and then select 'Use this address ...' as shown in the second image.
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Step 4:
Click send when ready.
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Troubleshooting
Outlook will warn you if you lack permission
to use a particular list.
- Click here to view current list permissions.
- Submit a ticket here to request access to a list.
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About Distribution Lists
For nearly all lists, membership is updated automatically based on Colleague student program and course enrolment and employee status information.
For more information, please see Technology Training (SharePoint site).
CAUTION - Clicking on the link above will redirect you to an external website outside of Service Desk.