Best Practices for Microsoft Outlook

Solution

Adopt one or more of the basic principles of time management recommended by Microsoft:

• Reduce the number of places you read messages
• Use rules to filter or move non-critical messages out of your inbox
• Reduce the number of places where you manually file messages
• Use a single calendar and to-do list
• Process messages by the four 'D's
  • Delete it (manually, or with rules)
  • Do it (respond or file for reference)
  • Delegate it (forward)
  • Defer it (flag and categorize for later review in your task list)
• Work in batches (use categories to group similar items)
• Review your calendar + tasks regularly

Learn More

See Microsoft Best practices for Outlook.