Get Started with SharePoint Teams sites

How to access Microsoft 365 on a browser

Step 1:

Go to https://email.ecuad.ca/ using your favourite internet browser:

• This will direct you to Outlook on the web.
• From here you will be able to access all other Microsoft 365 tools.

Step 2:

Sign in with 2-factor authentication as required:

• See our 2FA + password setup guide for more information.

Step 3:

Use the app launcher to find SharePoint, OneDrive and other Microsoft 365 tools.

• The app launcher is always located on the upper left-hand corner of the page

How to use the Teams desktop application

Step 1:

Locate and pin the Teams desktop application:

• Managed ECU laptops will already have the Teams application installed.
• Search for it in your Start Menu (Windows) or Applications folder (macOS).
• Pin the app to your Start Menu or taskbar (Windows) or to your dock (macOS) for easy access later.
• You can also download and install Microsoft Teams on your personally owned macOS or Windows computer (e.g., if you are a student or sessional instructor).

Step 2:

Launch the application and sign in with your ECU credentials:

• Choose 'Work or School Account' if prompted.
• Complete the 2FA challenged as required to sign in.
• The Teams app will occasionally require you to sign in again (e.g., if you have been away or are connected a new network).

Step 3:

Choose between the grid or list layout:

• Click the ... on the upper right-hand side of Teams app and go to Settings.
• Select Appearance then scroll down to adjust Layout options.

Step 4:

Click on Chat to directly message anyone at ECU:

• Direct messages and group chats created here will be deleted after 30 days.
• Do not use Chat for official communications.

Step 5:

Note your currently displayed status:

• Click on your initials on the upper-right corner of Teams to reveal your status.
• Others can see if you are busy or available.
• Your status is automatically updated when you are out of office, or in a meeting.
• You will appear as Available during the default working hours of 8:30 am- 5 pm, Monday - Friday.
• You can adjust your working hours in Outlook Calendar.
• Override your normal status at any time by manually selecting a new status.
• Manually selected statuses will remain in place for 24 hrs. or until you change them.

Step 6:

Note the status of others before sending them a direct message

• The icon next to someone's photo or initials indicate their current status
• Green check marks indicate they are working and available
• Red indicates they are busy (e.g., currently in a meeting)
• A white circle with an X indicates they are offline (e.g., not scheduled to work today)

Step 5:

Click on Teams to interact with channel posts + files

• Posts and comments added here will be retained indefinitely, unless removed by channel owners
• Files posted to here will automatically upload to the associated Team or channel document library

View and manage who else can access your Teams and Channels

Step 1:

Open the settings for a specific Team

• Select one of your teams, click the ... More Options and select Manage team gearwheel
• Next, select the Members tab to view or adjust Team membership

Step 2:

View or adjust Team owners + members

• Team owners + members can view all content on General and any other Standard type channels that exist
• Standard channels have no icon next to their name
• Only owners may click + Add member to invite other people to the core Team
• Owners may promote members to become owners by adjusting that person's role
• To remove owners, first change them to members and then remove them by clicking the X next to their role

Step 3:

View the membership of any private or shared channels

• Select one of your team channels, click the ... More Options and select Manage Channel gearwheel
• The exact membership of private and shared channels will be different from the core Team
• Private channels contain a subset of the core Team
• Shared channels may contain anyone at ECU
• As above, use the members tab to view or adjust who has access to a particular channel
• Not all Teams will contain private or shared channels

Instructions

Option 1:

Add files using the Teams app.

• Navigate to the Files tab of a particular Teams channel (e.g., General).
• Click the Upload button and select files from your computer
• Or, drag and drop files from your computer directly into into this area

Option 2:

Post a message with attached files using the Teams app/

• Navigate to the Posts tab of a particular Teams channel (e.g., General).
• Click + or drag and drop files from your computer directly into into this area.
• Type out your message (e.g., announcing that you're adding something new) and click Post.
• Your file will automatically upload to the root of the channel's Documents, and can be accessed in the Files tab

Option 2:

Add files using SharePoint on a browser.

• Navigate to a SharePoint document library
• Click the Upload button and select files from your computer
• Or, drag and drop files from your computer directly into into this area

Option 3:

Add files directly to a synced Shared Library on your computer

• See this article to learn how to sync SharePoint data directly to your computer
• Drag and drop files from your computer directly into these folders using Finder (macOS) or File Explorer (Windows)
• Allow a few moments for the files to sync up to SharePoint in the cloud

Instructions

Step 1:

Locate a file or folder using Teams desktop app or with a browser logged into SharePoint or OneDrive.

The following steps cannot be performed within your macOS or Windows finder (i.e., using Shared Libraries or OneDrive desktop application sync).

Step 2:

Click the "..." icon next to the item and select the Move to option

Or, select Copy to if you intend to duplicate the data but also keep the original copy in its current location.

Step 3:

Select a destination for your data.

• Click the navigatation pane on the upper left for an expanded view
• Choose My Files if you wish to move content to your personal OneDrive space
• Browse the Quick Access section for frequent and favorite site locations
• Click '...' or More Places... to see all recent items, or to scroll through all of Your Teams

Step 4:

Click Move to intiate the data transfer.

• This will take a few moments for small files or up to an hour for larger files and folders
• A small popup will confirm the move operation completed successfully.