StrongerBC future skills grant

FSG Course Materials Reimbursement

 

Who can submit a claim? 

APPLICATIONS FOR CLAIM REQUESTS WILL CLOSE NOVEMBER 22nd 2024.

If you are enrolled in a Fall 2024 FSG-eligible micro-credential course with ECU Continuing Studies, you may request reimbursement for course materials. Only materials listed in the material guide qualify for reimbursement. A hold has been placed on your $3,500 lifetime FSG funds limit to cover both tuition fee and material costs, including taxes. If your approved material reimbursement claim is less than the total amount held, remaining funds will be released for future use.

Please note that students who applied for a course through the future skills grant but are currently waitlisted, or those who withdrew from a course, as well as those whose course was cancelled, are not eligible to submit a reimbursement request. 

What you will need to provide:  

  • Gather all receipts: Collect and organize your receipts by course. Reimbursement is only available for items and amounts for which you have receipts.
  • Eligible materials: Only materials listed in the material guide qualify for reimbursement
  • Ensure your receipts are acceptable:
    • Receipts must clearly show an itemized list of materials purchased on or after August 6th 2024. 
    • Receipts must include the vendor name, date, subtotal, taxes, total and payment method. For debit or credit card payments, include both the itemized receipt and the card payment receipt. 
    • If the receipt is in a foreign currency, include a copy of the credit card statement showing the exchange rate and the amount charged in Canadian dollars. 
    • Click to view examples of acceptable receipts. 
  • Identify eligible items: If your receipt includes ineligible items, circle the eligible items on the receipt. 
  • Calculate the total: Add up the eligible items, including tax, and ensure the total does not exceed the maximum approved reimbursement amount for your course. 
  • Digitize your receipts: Take a photo or scan paper receipts into JPG, PNG, or PDF formats. 
  • Upload receipts: If you have multiple receipts, you can upload multiple files per claim submission, but ensure all receipts are contained within a single folder or file.

Start your new claim 

  • Click on Submit Claim button on the right side of this page. If you are not already signed in, the system will prompt you to log in with your ECU credentials.
  • Follow the instructions on the form. 
  • Submit one expense claim per registered course.  

Response Time 

  • Please allow up to two (2) weeks for us to review and approve your claim. During this time, you can track the status of your claim or update it with questions or additional information. You may be contacted for more information if your claim is incomplete or contains errors. 
  • No changes can be made once your claim has been approved, so please ensure all necessary information is included before submission.
  • After your claim is approved, please allow two (2) weeks for payment processing.
  • If you have not provided direct deposit (EFT) information, please allow an additional 10 days for your cheque to arrive.
  • If your approved claim is less than the total hold placed on your FSG account, remaining funds will be released for future use.

Submission deadline is Friday, November 22, 2024, 4:00pm PST.