Selecting the Right Platform for a Web Form

Context

Web forms can be used for a variety of purposes. Learn more about the limitations and strengths of the main options available at ECU.

  • Google Forms
  • Microsoft Forms
  • TeamDynamix
  • Survey Monkey
  • Craft FreeForm

Situations

Use
Avoid 
Explanation
Collect data from people external to ECU. Craft FreeForm, Survey Monkey Microsoft Forms, Google Forms     It is not permitted to use Microsoft and Google in this context, as both store form data outside of Canada.
Register individuals for an event or meeting time slot. Microsoft Bookings, Microsoft Teams (Webinar) EventBrite We do not maintain a enterprise contract with Eventbrite. Microsoft Bookings and Teams are mapped to our user directory, and integrated directly with Outlook calendar
Provide service and maintain a correspondence with the requester throughout the fulfilment process. TeamDynamix Craft FreeForm, Google Forms, Microsoft Forms, Fillable PDFs Requests placed through TeamDynamix can be managed by more effectively by the service team, and tracked centrally by the requester from submission through to resolution.
Define a logical workflow for handling submissions including conditional branches, assigned tasks, notification messages and approvals. TeamDynamix Microsoft Forms + Power Automate TeamDynamix provides a more structured context for request fulfilment, incident response and change management workflows.  Requesters, approvers and diverse support teams can interact with requests centrally and with a common experience.  Microsoft tools are too flexible ensure a consistent and structured centralized experience for all stakeholders.
Trigger the modification of Microsoft documents, data or other actions as a result of submitted data. Microsoft Forms + Power Automate + SharePoint TeamDynamix Power Automate provides easy to use, yet powerful automation for tasks within the Microsoft ecosystem.
Accept complex applications (e.g., data validation, multiple long form questions, multiple attachments, ability to modify and update fields after submission, long form help text + submission instructions, ability to export to PDF, Excel or Word Document). Microsoft Forms TeamDynamix Microsoft Forms provides the most flexible, easy use form builder that can handle complex requirements for data capture, post-submission editing and export to common document file types.  

 

 

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