Best Practices for Microsoft Outlook

 

Challenge

Keeping atop your emails, tasks and appointments can feel overwhelming.

Table of Contents

  • Time Management Basics
  • Leveraging Outlook 'New'

 

Solution

Adopt one or more of the basic principles of time management recommended by Microsoft:

  • Reduce the number of places you read messages
  • Use rules to filter or move non-critical messages out of your inbox
  • Reduce the number of places where you manually file messages
  • Use a single calendar and to-do list
  • Process messages by the four 'D's
    • Delete it (manually, or with rules)
    • Do it (respond or file for reference)
    • Delegate it (forward)
    • Defer it (flag and categorize for later review in your task list)
  • Work in batches (use categories to group similar items)
  • Review your calendar + tasks regularly

Learn More

See Microsoft Best practices for Outlook.

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