Overview
Learn how to view balances, submit, un-submit, and withdraw your leave requests using myEC.
Note - Supervisors can view and approve their employees' leave requests in myEC using these instructions.
Table of Contents
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Step 1:
Sign in at https://myec.ecuad.ca
You may be prompted for 2-Factor Authentication.
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 *click on the images to zoom in*
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Step 2:
Click on the Employee button and then on the Leave button.
Or simply point your browser to https://myec.ecuad.ca/Student/HumanResources/Leave.
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*click on the image to zoom in*
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Step 3:
On the Leave page, you will be able to:
- View leave plan balances
- View past and future leave requests and the status of the request
- Detail on past and future leave requests to see further information
- Access the Request Leave form
Click on the Earned, Used and Adjustments columns to see the transactions that make up the amounts displayed.
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Step 1:
Click on the Request Leave button
If you haven't already done so follow these instructions to sign into the leave section of myEC.
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Step 2:
Click the down arrow to select a Leave Type.
- Only leave types assigned to you will be available.
- After you select your leave type, the Current Leave Balance available will populate.
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Step 3:
Click the calendars in the Start Date and End Date fields of the leave request.
- After selecting the dates, the weekly calendar will open, and you need to add the hours you are requesting in each day of the leave request.
- You must enter hours in the start and end date days of the leave request. However, you are not required to enter hours in every day in the time span between the start and end dates.
- CUPE employees must enter time according to the Flex Plan Calendar (e.g., If you are requesting vacation on September 3rd you would need to submit 7.25 hours)
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*click on the image to zoom in*
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Step 4:
Click on the Comments button to type optional notes for your supervisor, and then click Add Comment to complete.
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Step 5:
Click Save to create a Draft.
- You can delete the request as long as it is a draft.
- After you submit the request, you may be able to delete or withdraw the request if your setup allows a request to be withdrawn.
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Step 6:
Click Submit to send the request to your supervisor for approval.
- You will see a confirmation notice and your request will now show as submitted.
- An email will be sent automatically to your supervisor alerting them that the Leave Request has been submitted.
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You can unsubmit a leave request and edit your request if your supervisor has not yet approved or rejected your request.
- If your Leave Request has a Submitted status, you can “unsubmit” the leave request by clicking on the Unsubmit button.
- This will return the leave request to a “Draft” status, where you can modify the Leave Request or Delete it.
You will require approval to withdraw a Leave Request after it has been approved.
- Once a Leave Request has been approved, you will need to have the Supervisor Unapprove the Leave Request before you are allowed to Withdraw the Leave Request.
- Once the Supervisor has “Unapproved” the Leave Request, the status will be back to “Submitted” and you will be allowed to “Unsubmit” the leave request, which will return the status back to a “Draft” status. Once the status is “Draft”, you can modify the leave request or delete it.
Once a leave request has been unapproved or rejected, an employee must either save it again as a draft to delete it, or make changes to it and resubmit it.
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Step 1:
Click on the unwanted leave item / date range.
For example, a rejected request.
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Step 2:
Select Save to change the leave status to a Draft.
It is not possible to delete items unless they are in Draft status.
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Step 3:
Once the leave status is Draft, you can select Delete to remove the leave request.
Alternately you can now make changes to the request and resubmit for approval.
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Leave requests have four statuses.
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Status
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Explanation
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| Draft |
- Saved but not submitted, unsubmitted or withdrawn but not yet changed.
- Or, changed and saved after being rejected.
- An employee can view, modify, save, and delete it.
- A supervisor cannot access it.
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| Submitted |
- Submitted by employee but not approved or was approved and then unapproved.
- An employee can view, but not update it.
- A supervisor can approve or reject it.
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| Approved |
- Approved by a supervisor or their proxy.
- An employee can view, but not update it.
- A supervisor can reject or unapprove if it is not saved on a timecard.
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| Rejected |
- Rejected by a supervisor or their proxy.
- An employee can view, modify, save as a draft, and resubmit it or delete it.
- A supervisor can approve it if it is re-submitted.
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What if the leave plan type you’re looking for is missing?
If the leave plan you are looking for is not available on the self-service leave portal, you can use this TDX form to submit your request. Please make sure you select correct leave type and enter the start/end date of the leave and the total hours.
What is the difference between the leave plan and timesheets?
The MyEC leave portal records employees leave usage only (vacation, flex, etc.) and is not connected to any payroll functions. Payroll will require notification of any adjustments that will impact an employee’s salary (i.e. overtime hours, additional hours and shift differential hours).
I am unable to see one of my employees on the leave request page what do I do?
Contact Susan Milner at smilner@ecuad.ca if you are unable to see one of your employees on the portal.
The leave plan page won’t allow me to enter time in.
Create a ticket with IT here.
Where can I request my leave?
You can use this link to request your leave: https://myec.ecuad.ca/Student/HumanResources/Leave
Where can I approve leave requests?
You can use this link to review/approve https://myec.ecuad.ca/Student/HumanResources/LeaveApproval