MyEC Leave allows employees to view balances, submit, un-submit, and withdraw basic leave requests.
Starting April 1st, 2026, MyEC Leave will be available to most permanent employees and non-teaching faculty. Review the quick guide below or visit the FAQs to learn when and how you can use it.
*click on the image to zoom in*
Note: Supervisors can view and approve their employees' leave requests in myEC using these instructions.
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How to view your leave information
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Step 1:
Sign in at https://myec.ecuad.ca.
You may be prompted for 2-Factor Authentication.
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Step 2:
Click on Employee and then on the Leave button.
Or simply add bookmark to your browser at https://myec.ecuad.ca/Student/HumanResources/Leave.
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*click on the image to zoom in*
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Step 3:
On the Leave page, you will be able to:
- View leave plan balances
- View past and future leave requests and the status of the request
- Detail on past and future leave requests to see further information
- Access the Request Leave form
Click on the Earned, Used and Adjustments columns to see the transactions that make up the amounts displayed.
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Step 1:
Click on the Request Leave button.
If you haven't already done so follow these instructions to sign into the leave section of myEC.
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*click on the image to zoom in*
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Step 2:
Click the down arrow to select a Leave Type.
- Only leave types assigned to you will be available.
- After you select your leave type, the Current Leave Balance available will populate.
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*click on the image to zoom in*
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Step 3:
Click the calendars in the Start Date and End Date fields of the leave request.
- After selecting the dates, the weekly calendar will open, and you need to add the hours you are requesting in each day of the leave request.
- You must enter hours in the start and end date days of the leave request. However, you are not required to enter hours in every day in the time span between the start and end dates.
Caution: CUPE 15 employees must enter time according to the Flex Plan Calendar (e.g., If you are requesting vacation on September 3rd you would need to submit 7.25 hours).
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*click on the image to zoom in*
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Step 4:
Click on the Comments button to type optional notes for your supervisor, and then click Add Comment to complete.
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Step 5:
Click Save to create a Draft.
- You can delete the request as long as it is a draft.
- After you submit the request, you may be able to delete or withdraw the request if your setup allows a request to be withdrawn.
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Step 6:
Click Submit to send the request to your supervisor for approval.
- You will see a confirmation notice and your request will now show as submitted.
- An email will be sent automatically to your supervisor alerting them that the Leave Request has been submitted.
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You can unsubmit a leave request and edit your request if your supervisor has not yet approved or rejected your request.
- If your Leave Request has a Submitted status, you can “unsubmit” the leave request by clicking on the Unsubmit button.
- This will return the leave request to a “Draft” status, where you can modify the Leave Request or Delete it.
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You will require approval to withdraw a Leave Request after it has been approved.
- Once a Leave Request has been approved, you will need to have the Supervisor Unapprove the Leave Request before you are allowed to Withdraw the Leave Request.
- Once the Supervisor has “Unapproved” the Leave Request, the status will be back to “Submitted” and you will be allowed to “Unsubmit” the leave request, which will return the status back to a “Draft” status. Once the status is “Draft”, you can modify the leave request or delete it.
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Once a leave request has been unapproved or rejected, an employee must either save it again as a draft to delete it, or make changes to it and resubmit it.
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*click on the image to zoom in*
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Step 1:
Click on the unwanted leave item / date range.
For example, a rejected request.
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Step 2:
Select Save to change the leave status to a Draft.
It is not possible to delete items unless they are in Draft status.
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Step 3:
Once the leave status is Draft, you can select Delete to remove the leave request.
Alternately you can now make changes to the request and resubmit for approval.
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Leave requests have four statuses.
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Status
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Explanation
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| Draft |
- Saved but not submitted, unsubmitted or withdrawn but not yet changed.
- Or, changed and saved after being rejected.
- An employee can view, modify, save, and delete it.
- A supervisor cannot access it.
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| Submitted |
- Submitted by employee but not approved or was approved and then unapproved.
- An employee can view, but not update it.
- A supervisor can approve or reject it.
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| Approved |
- Approved by a supervisor or their proxy.
- An employee can view, but not update it.
- A supervisor can reject or unapprove if it is not saved on a timecard.
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| Rejected |
- Rejected by a supervisor or their proxy.
- An employee can view, modify, save as a draft, and resubmit it or delete it.
- A supervisor can approve it if it is re-submitted.
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Am I eligible to use the MyEC Leave requests?
Starting April 1st, 2026, most permanent staff and non-teaching faculty can request basic leaves through MyEC.
- See Collective Agreement clause 2.2 (Permanent Employees) for a full definition of this employment type.
Who can't use MyEC?
If you are working in any of the following contexts, you cannot use MyEC leave reporting, and should continue with regular timesheet practices.
- Casual and Temporary staff
- i.e., you are paid hourly, and submit timesheets to payhourly@ecuad.ca
- See Collective Agreement clauses 2.4 (Temporary Employees) and 2.5 (Casual Employees) for full definitions of these employment types.
- Permanent staff who normally work after hours or weekend
- i.e., you currently enter shift differentials on all of your timesheets
- See Collective Agreement 9.1.2 for more information about how CUPE employees are compensated for non-standard hours.
- Student Workers
- Teaching Faculty
Under what circumstances will I still need to submit a timesheet?
Staff members who request basic leaves through MyEC, will still need to submit hours that go beyond their regular schedule. This is critical to ensure approval, and timely compensation beyond the regularly scheduled salary payments.
Submit timesheets to capture extra time worked.
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Scenarios
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What to include in your PDF timesheet
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Explanation
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- You worked overtime
- You worked after 7pm or on a weekend.
- You worked additional hours (e.g., 5 days this week instead of the usual 3).
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Everything for that pay period. This includes full work schedule with regular and overtime hours separated, supervisor signature and GL code. |
Payroll needs GL approval and a complete picture of the pay period to correctly recalculate your paycheque and adjust your records. |
What if the leave plan type I'm looking for is missing?
If the leave plan you are looking for is not available on the self-service leave portal, you must submit a ticket to HR. Ensure you select correct leave type and enter the start/end date of the leave and the total hours.
Submit an HR ticket for non-standard leaves
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Scenarios
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What you'll be asked to provide
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Explanation
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Bereavement
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- Start/end date of the leave, total hours away, and supervisor name.
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HR will update your records and notify your supervisor.
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Jury Duty
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- Start/end date of the leave, total hours away, and supervisor name.
- Additional details and supporting documentation for your jury summons.
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HR will update your records and notify your supervisor.
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Educational Leave
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- Start/end date of the leave, total hours away, and supervisor name.
- Additional details about your educational leave plans.
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HR will gather approvals from your supervisor and AVP Human Resources then notify you of the decision. If approved, HR will update your records and payroll will adjust your payment schedule. |
| Unpaid Leave of Absence |
- Start/end date of the leave, total hours away, and supervisor name.
- Additional details about your unpaid leave-of-absence.
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HR will gather approvals from your supervisor and AVP Human Resources then notify you of the decision. If approved, HR will update your records and payroll will adjust your payment schedule. |
What is the difference between the leave plan and timesheets?
The MyEC leave portal records employees leave usage only (vacation, flex, etc.) and is not connected to any payroll functions. Payroll will require notification of any adjustments that will impact an employee’s salary (i.e. overtime hours, additional hours and shift differential hours).
I am unable to see one of my employees on the leave request page what do I do?
Contact Susan Milner at smilner@ecuad.ca if you are unable to see one of your employees on the portal.
The leave plan page won’t allow me to enter time in.
Create a ticket with IT here.
Where can I request my leave?
You can use this link to request your leave: https://myec.ecuad.ca/Student/HumanResources/Leave
Where can I approve leave requests?
You can use this link to review/approve https://myec.ecuad.ca/Student/HumanResources/LeaveApproval
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