Overview
Emily Carr University hosts many of its internal documents using Microsoft 365. Individuals outside of our organization may be invited to access select files so that they can collaborate with ECU on external committees and presentations. In these cases, it will not be necessary to have an Emily Carr account. Instead, you will provide us with a personal or other email address so that we can invite you to collaborate on select data.
Table of Contents
Steps to access documents as a guest
Follow these steps if you are a guest presenter, board member or have otherwise need to collaborate with an ECU student or employee.
Instructions
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Step 1:
You will receive an email indicating that
a file or folder has been shared with you.
Click Open to proceed.
*Most email providers will not filter out this message.
Check your junk folder, quarantine or speak with your
organization's systems administrator if necessary.
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Step 2:
A browser tab should now open.
You will be asked to verify your identity by entering
the email address you provided to Emily Carr.
Click Next to proceed.
*If you use Microsoft at your organization, or for personal use
you may need to open this link in a new Private tab.
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Step 3:
Next you will be asked to provide a verification code.
Return to your email inbox to proceed.
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Step 4:
In your inbox, you will see a new message from
Microsoft Notifications <no-reply@notify.microsoft.com>
containing a 9-digit verification code.
Enter the code into the browser detail from the
previous step and click Verify to proceed.
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Step 5:
Your browser should now open the shared file or folder.
From here you can view and interact with the data.
*In some cases we may provide you with read-only access.
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Instructions
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Step 1:
Sign into the OneDrive application on any browser and navigate to My files.
Although it possible to complete these steps from within the OneDrive desktop app, the browser app provides the simplest and most reliable experience.
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Step 2:
Navigate to the file or folder you intend to share, click '...' and then Share.
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Step 3:
Add the address(es) of your external guests.
- When you have finished typing the address, click on it from the dropdown to complete the process.
- Repeat for any additional addresses.
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Step 4:
Click the pencil icon to adjust the access type for the person(s) added.
- If adding multiple persons, the same access type will be applied to each address.
- If you need different access types for different persons, you will have to repeat the process afresh.
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Step 5:
Click the gearwheel icon to access additional Link Settings
It is recommended to set an expiration date for te access
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